πŸ›Έ Built for Doctors & Clinics

Your AI-powered
practice assistant

Get fully automated patient management, AI agents, appointment booking, and lead follow-ups β€” and quit manual organisation for good.

Get Started For Free β†’
πŸ‘¨β€βš•οΈ πŸ‘©β€βš•οΈ 🩺 πŸ₯
Trusted by 200+ clinics & doctors
UFO Medical CRM β€” Patient Dashboard
πŸ“Š Dashboard
πŸ‘₯ Patients
πŸ“… Appointments
πŸ€– AI Agent
πŸ“£ Campaigns
πŸ“ˆ Leads
βš™οΈ Automations
πŸ›Έ Alien Support
Online Β· Always here
Patient Pipeline 12 new today
Patient Name Status Last Visit Next Action
DR
Dr. Johnson Family
New Lead β€” πŸ“² SMS sent
SA
Sarah Anderson
Booked Mar 14 βœ“ Confirmed
KM
Kevin Miller
Mar 10 πŸ“§ Email queued
EF
Emily Foster
Completed Mar 12 ⭐ Review sent
AI
Adam Ingram
New Lead β€” πŸ€– AI replied

Loved by healthcare professionals from

AI CRM

Manage every patient.
Automatically.

UFO AI CRM is the central brain of your practice. Every patient, every status, every follow-up β€” tracked and actioned automatically. No spreadsheets. No sticky notes. No chaos.

Patient Pipeline View
New Leads 8
Dr. Ali Clinic
General Practice
πŸ€– AI replied 2m ago
Hira Malik
Dental Inquiry
πŸ“² SMS sent auto
Booked 14
Umar Farooq
Cardiologist Β· Mar 17
βœ“ Confirmed
Sana Javed
Pediatrics Β· Mar 18
πŸ“… Reminder sent
Follow-Up 6
Bilal Ahmed
Post-visit review
⭐ Review requested
Nadia Khan
Re-booking nudge
πŸ“§ Email queued
One platform. Everything synced.

All your patient data, communication history, appointment records, and automations live in one unified AI CRM β€” built on GoHighLevel and configured specifically for your practice.

βœ“
Smart patient tagging & segmentation
New lead? Returning patient? Overdue for a visit? Tagged and sorted automatically.
βœ“
Real-time pipeline visibility
See exactly where every patient is β€” from first contact to completed appointment.
βœ“
WhatsApp, SMS & Email β€” all in one
All patient communications flow through one inbox. Never switch apps again.
βœ“
24/7 Alien Support included
Our team monitors and manages your CRM around the clock. You focus on patients.
πŸ₯
No knowledge lost
Every patient interaction logged, stored, and searchable β€” without manual data entry or human error.
⚑
Instant lead capture
New enquiries from your website, WhatsApp, or social media are captured and added to your CRM automatically.
πŸ“Š
Practice analytics dashboard
See your bookings, conversions, revenue, and no-show rates in real time. Make decisions with data, not guesses.
AI Agents

One AI agent.
Replies to everything.

Patients ask questions at 2am. Your AI agent is already awake β€” answering enquiries, qualifying leads, booking appointments, and sending the right response every time.

UFO AI Agent Β· Patient Chat
πŸ§‘
Hi, what are your consultation charges for a cardiologist?
πŸ€–
Hi! Our cardiology consultation is PKR 2,500 for a standard visit. We also offer a teleconsultation option for PKR 1,500. Would you like to book a slot? 😊
πŸ§‘
Yes, tomorrow if possible
πŸ€–
Great! I have slots available tomorrow at 10:00am, 2:00pm, and 4:30pm. Which works best for you?
πŸ§‘
2pm please
πŸ€–
βœ… Booked! Dr. Ahmed will see you tomorrow at 2:00pm. Confirmation sent via SMS.
Your 24/7 front desk β€” that never sleeps.
βœ“
Answers patient questions instantly
Consultation fees, doctor availability, directions, insurance β€” the AI knows and replies in seconds.
βœ“
Qualifies leads automatically
The AI collects name, condition, insurance, and urgency before routing to the right doctor or department.
βœ“
Runs on WhatsApp, SMS & website
Wherever your patients reach out β€” the AI is already there, trained on your clinic's specific information.
βœ“
Escalates urgent cases to humans
The AI knows when to step aside. Critical situations are flagged and escalated to your staff immediately.
πŸ•
Respond in seconds, not hours
Patients who get a response within 5 minutes are 21Γ— more likely to book. Your AI responds instantly, every time.
🌐
Multilingual support
The AI agent responds in Urdu, English, or Arabic β€” automatically matching the patient's language without any setup.
🎯
Trained on your practice
We train the AI specifically on your clinic β€” your doctors, services, pricing, hours, and FAQs. No generic bot responses.
Appointment Automation

More bookings.
No more no-shows.

Patients book online 24/7 without calling. Automated confirmations, reminders, and re-booking nudges cut no-show rates by up to 70% β€” while your staff does nothing.

Appointment Calendar Β· March 2026
March 2026 17 appointments this week
Mo
Tu
We
Th
Fr
Sa
Su
24
25
26
27
28
1
2
3
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7
8
9
10
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14
15
16
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28
πŸ‘¨β€βš•οΈ Dr. Ahmed β€” Cardiology 10:00 AM Β· Confirmed βœ“
πŸ‘©β€βš•οΈ Dr. Sana β€” Gynaecology 2:00 PM Β· Confirmed βœ“
🦷 Dr. Umar β€” Dental 4:30 PM Β· Reminder sent βœ“
Book once. System handles the rest.
βœ“
Online booking on your website & WhatsApp
Patients self-book at any hour without calling. Your calendar fills itself β€” even at midnight.
βœ“
Automated reminders reduce no-shows by 70%
SMS + WhatsApp reminders sent 24 hours and 1 hour before. Patients confirm or reschedule β€” automatically.
βœ“
Doctor-specific calendars & availability
Each doctor has their own booking calendar with custom availability, specialties, and appointment types.
βœ“
Post-visit review requests
After each appointment, an automated message asks for a Google review β€” building your 5-star reputation on autopilot.
70%
Reduction in no-show rate
3Γ—
More appointments booked per month
24/7
Booking availability β€” no phone needed
Automated Leads & Follow-Up

Leads in.
Revenue out.

Every new enquiry is automatically captured, tagged, and followed up with the right message at the right time β€” until they book. No lead falls through the cracks. Ever.

Lead Automation Workflow
πŸ“©
New Lead Captured
From website, WhatsApp, or social media
πŸ€–
AI Agent Replies Instantly
Personalized response in < 30 seconds
🏷️
Auto-tagged & Added to CRM
Specialty, urgency, source β€” all captured
πŸ“²
Follow-Up Sequence Starts
SMS β†’ WhatsApp β†’ Email β€” timed perfectly
πŸ“…
Appointment Booked βœ“
Revenue secured. Zero manual work.
No lead ignored. No revenue lost.
βœ“
Instant first response in under 30 seconds
The AI greets every new enquiry immediately β€” before any competitor responds.
βœ“
Multi-touch follow-up sequences
SMS, WhatsApp, and email follow-ups sent automatically over days until the lead books or opts out.
βœ“
Lead source tracking
Know exactly which ad, platform, or referral generated each patient so you invest in what works.
βœ“
Re-engagement for cold leads
Leads who went cold are automatically re-engaged with a new message after 7 days β€” reviving lost revenue.
πŸ“
Know your patient journey
From first click to completed visit β€” every touchpoint tracked so you know exactly what drives bookings.
πŸ”
Re-book lapsed patients automatically
Patients who haven't visited in 30, 60, or 90 days get a personalised re-booking message β€” without anyone lifting a finger.
🚫
Zero manual follow-up work
Your staff never has to remember who to call back. The system tracks and follows up on every single lead, every single time.
✦

Start growing your
practice today.

Book a free 30-minute strategy call. We'll diagnose your clinic's digital gaps and prescribe the exact automation system you need β€” no obligation.

Get Started For Free β†’
ufotomation.com Β· 14-day free trial Β· No contracts Β· Cancel any time

Question 1: What is UFO Medical CRM and who is it for?

UFO Medical CRM is an AI-powered patient management and automation platform built specifically for doctors, clinics, and healthcare providers. It helps you manage patients, automate follow-ups, and increase bookings β€” without manual work.

Question 2: How is this different from a regular CRM?

Unlike traditional CRMs, UFO Medical CRM is fully automated and AI-driven. It doesn’t just store data β€” it actively responds to patients, books appointments, sends reminders, and follows up automatically.

Question 3: Can I customize the AI for my clinic?

Absolutely. The AI is trained specifically on your clinic’s services, doctors, pricing, timings, and FAQs β€” so responses feel accurate and personalized, not generic.

Question 4: What if a patient has an urgent or sensitive issue?

The AI is designed to detect urgent cases and escalate them to your team immediately, so critical situations are handled by humans when needed.

Question 5: How does appointment booking work?

Patients can book appointments online through your website or WhatsApp. The system automatically confirms bookings, sends reminders, and allows easy rescheduling β€” without staff involvement.

Question 6: What is β€œAlien Support”?

β€œAlien Support” is our 24/7 support team that monitors and manages your system continuously. We ensure everything runs smoothly while you focus on your practice.

πŸ”’ Your information is secure and confidential. We'll never share your details.