🛸 Built for Doctors & Clinics

Your AI-powered
practice assistant

Get fully automated patient management, AI agents, appointment booking, and lead follow-ups — and quit manual organisation for good.

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👨‍⚕️ 👩‍⚕️ 🩺 🏥
Trusted by 200+ clinics & doctors
UFO Medical CRM — Patient Dashboard
📊 Dashboard
👥 Patients
📅 Appointments
🤖 AI Agent
📣 Campaigns
📈 Leads
⚙️ Automations
🛸 Alien Support
Online · Always here
Patient Pipeline 12 new today
Patient Name Status Last Visit Next Action
DR
Dr. Johnson Family
New Lead — 📲 SMS sent
SA
Sarah Anderson
Booked Mar 14 ✓ Confirmed
KM
Kevin Miller
Mar 10 📧 Email queued
EF
Emily Foster
Completed Mar 12 ⭐ Review sent
AI
Adam Ingram
New Lead — 🤖 AI replied

Loved by healthcare professionals from

AI CRM

Manage every patient.
Automatically.

UFO AI CRM is the central brain of your practice. Every patient, every status, every follow-up — tracked and actioned automatically. No spreadsheets. No sticky notes. No chaos.

Patient Pipeline View
New Leads 8
Dr. Ali Clinic
General Practice
🤖 AI replied 2m ago
Hira Malik
Dental Inquiry
📲 SMS sent auto
Booked 14
Umar Farooq
Cardiologist · Mar 17
✓ Confirmed
Sana Javed
Pediatrics · Mar 18
📅 Reminder sent
Follow-Up 6
Bilal Ahmed
Post-visit review
⭐ Review requested
Nadia Khan
Re-booking nudge
📧 Email queued
One platform. Everything synced.

All your patient data, communication history, appointment records, and automations live in one unified AI CRM — built on GoHighLevel and configured specifically for your practice.

✓
Smart patient tagging & segmentation
New lead? Returning patient? Overdue for a visit? Tagged and sorted automatically.
✓
Real-time pipeline visibility
See exactly where every patient is — from first contact to completed appointment.
✓
WhatsApp, SMS & Email — all in one
All patient communications flow through one inbox. Never switch apps again.
✓
24/7 Alien Support included
Our team monitors and manages your CRM around the clock. You focus on patients.
🏥
No knowledge lost
Every patient interaction logged, stored, and searchable — without manual data entry or human error.
⚡
Instant lead capture
New enquiries from your website, WhatsApp, or social media are captured and added to your CRM automatically.
📊
Practice analytics dashboard
See your bookings, conversions, revenue, and no-show rates in real time. Make decisions with data, not guesses.
AI Agents

One AI agent.
Replies to everything.

Patients ask questions at 2am. Your AI agent is already awake — answering enquiries, qualifying leads, booking appointments, and sending the right response every time.

UFO AI Agent · Patient Chat
🧑
Hi, what are your consultation charges for a cardiologist?
🤖
Hi! Our cardiology consultation is PKR 2,500 for a standard visit. We also offer a teleconsultation option for PKR 1,500. Would you like to book a slot? 😊
🧑
Yes, tomorrow if possible
🤖
Great! I have slots available tomorrow at 10:00am, 2:00pm, and 4:30pm. Which works best for you?
🧑
2pm please
🤖
✅ Booked! Dr. Ahmed will see you tomorrow at 2:00pm. Confirmation sent via SMS.
Your 24/7 front desk — that never sleeps.
✓
Answers patient questions instantly
Consultation fees, doctor availability, directions, insurance — the AI knows and replies in seconds.
✓
Qualifies leads automatically
The AI collects name, condition, insurance, and urgency before routing to the right doctor or department.
✓
Runs on WhatsApp, SMS & website
Wherever your patients reach out — the AI is already there, trained on your clinic's specific information.
✓
Escalates urgent cases to humans
The AI knows when to step aside. Critical situations are flagged and escalated to your staff immediately.
🕐
Respond in seconds, not hours
Patients who get a response within 5 minutes are 21× more likely to book. Your AI responds instantly, every time.
🌐
Multilingual support
The AI agent responds in Urdu, English, or Arabic — automatically matching the patient's language without any setup.
🎯
Trained on your practice
We train the AI specifically on your clinic — your doctors, services, pricing, hours, and FAQs. No generic bot responses.
Appointment Automation

More bookings.
No more no-shows.

Patients book online 24/7 without calling. Automated confirmations, reminders, and re-booking nudges cut no-show rates by up to 70% — while your staff does nothing.

Appointment Calendar · March 2026
March 2026 17 appointments this week
Mo
Tu
We
Th
Fr
Sa
Su
24
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26
27
28
1
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👨‍⚕️ Dr. Ahmed — Cardiology 10:00 AM · Confirmed ✓
👩‍⚕️ Dr. Sana — Gynaecology 2:00 PM · Confirmed ✓
🦷 Dr. Umar — Dental 4:30 PM · Reminder sent ✓
Book once. System handles the rest.
✓
Online booking on your website & WhatsApp
Patients self-book at any hour without calling. Your calendar fills itself — even at midnight.
✓
Automated reminders reduce no-shows by 70%
SMS + WhatsApp reminders sent 24 hours and 1 hour before. Patients confirm or reschedule — automatically.
✓
Doctor-specific calendars & availability
Each doctor has their own booking calendar with custom availability, specialties, and appointment types.
✓
Post-visit review requests
After each appointment, an automated message asks for a Google review — building your 5-star reputation on autopilot.
70%
Reduction in no-show rate
3×
More appointments booked per month
24/7
Booking availability — no phone needed
Automated Leads & Follow-Up

Leads in.
Revenue out.

Every new enquiry is automatically captured, tagged, and followed up with the right message at the right time — until they book. No lead falls through the cracks. Ever.

Lead Automation Workflow
📩
New Lead Captured
From website, WhatsApp, or social media
🤖
AI Agent Replies Instantly
Personalized response in < 30 seconds
🏷️
Auto-tagged & Added to CRM
Specialty, urgency, source — all captured
📲
Follow-Up Sequence Starts
SMS → WhatsApp → Email — timed perfectly
📅
Appointment Booked ✓
Revenue secured. Zero manual work.
No lead ignored. No revenue lost.
✓
Instant first response in under 30 seconds
The AI greets every new enquiry immediately — before any competitor responds.
✓
Multi-touch follow-up sequences
SMS, WhatsApp, and email follow-ups sent automatically over days until the lead books or opts out.
✓
Lead source tracking
Know exactly which ad, platform, or referral generated each patient so you invest in what works.
✓
Re-engagement for cold leads
Leads who went cold are automatically re-engaged with a new message after 7 days — reviving lost revenue.
📍
Know your patient journey
From first click to completed visit — every touchpoint tracked so you know exactly what drives bookings.
🔁
Re-book lapsed patients automatically
Patients who haven't visited in 30, 60, or 90 days get a personalised re-booking message — without anyone lifting a finger.
🚫
Zero manual follow-up work
Your staff never has to remember who to call back. The system tracks and follows up on every single lead, every single time.
✦

Start growing your
practice today.

Book a free 30-minute strategy call. We'll diagnose your clinic's digital gaps and prescribe the exact automation system you need — no obligation.

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